PRIVACY & SECURITY Policy
Quality CoffeeQuality Coffee Quality Coffee
1. WHO are we?
Pure Roast Coffee Ltd, T/A www.qualitycoffeeni.co.uk, PRM Industrial Estate, Rathdown Road, Lisburn, BT28 2RE, Northern Ireland.
2. DATA PROTECTION ACT
In carrying out our day-to-day activities we process and store personal information relating to our customers and are therefore required to adhere to the requirements of all data protection legislation, including the EU Data Protection Directive 95/46/EC, the EU General Data Protection Regulation 2016/679 (applicable from May 2018), the EU e-Privacy Directive 2002/58/EC and any relevant national implementing legislation and any substantially similar local legislation, including the guidance, codes of practice, recommendations and deliberations of the relevant supervisory authority, in each case as amended or replaced from time to time.
We take our responsibilities under these acts very seriously and are always striving to ensure the personal information we obtain is held, used, transferred or otherwise processed in accordance with these acts.
3. WHAT PERSONAL INFORMATION DO WE COLLECT?
You can access our website home pages and browse our website without disclosing your personal data.
When you register with us, go all or part-way through the process of placing an order or request information from us, you will be asked to provide certain information such as your name, address, details of your credit card (only if you are placing an order and paying by credit card) and your telephone number and email address so we can process and fulfil your information request or order and notify you of your order status.
We will maintain records of the orders and services you have requested from us and we will also store information about what consents you have given to receive, for example, special offers, news and product updates.
We do not store any credit card details on our systems. Such information is only used to process your payment via credit card processing companies.
Our websites make use of ‘cookies’ and ‘tags’ to help track our online activity and monitor usage of our websites. The information they collect and share is anonymous and does not personally identify you. They do not track and store your name, address, telephone number or email address.
To learn more about our ‘cookies’ and ‘tags’ please read section 16 below.
5. HOW WE USE YOUR INFORMATION
We are permitted to use the information we collect about you to:
· Administer our websites
· Monitor customer traffic patterns and site usage to help us develop and improve the design and layout of our sites
· To get your feedback
Where you have given consent, we may:
· Send you information such as company news, new products, special offers and events
· Offer you entry to our competitions
We will only send you marketing information by mail or email.
6. WHO WE WILL SHARE THE INFORMATION WITH?
Without your explicit consent, we will never pass on your personal details to anyone outside Pure Roast Coffee Ltd for them to use for their own marketing purposes.
In order to serve you most efficiently, we may share your information with reputable third-party companies. These include fulfilment and distribution institutions that handle our order fulfilment, fraud prevention and credit checking agencies, our auditors and our parent company which reviews and audits our processes.
These organisations are under strict obligations to keep your personal information private.
7. PROTECTING YOUR PERSONAL DATA
All information we collect about our customers is held on secure servers. In situations where these servers are externally hosted we will only use reputable hosting companies which adhere to security policies and procedures at least as stringent as our own.
8. YOUR PASSWORDS
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. When you create a password, it should be a minimum of seven characters long and use a mix of numbers and characters. You should avoid using obvious phrases like ‘password’, your name or phone number.
9. STOPPING COMMUNICATION FROM US
If you decide you no longer want us to contact you, please visit our website and click on the unsubscribe link.
When you unsubscribe we will act quickly, but you may continue to receive mailings for a short while for items already in preparation or on their way to you.
Please note that if you unsubscribe and subsequently request information then we will still send you information to fulfil your request.
10. LEGAL ENFORCEMENT
11. THIRD-PARTY SITES
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
12. MONITORING COMMUNICATIONS
As part of our efforts to make further improvements to the service we provide to our customers, telephone calls to and from us may be recorded or monitored and used for training purposes. To protect the operation of our computer systems we monitor both incoming and outgoing email.
13. YOUR RIGHTS UNDER THE DATA PROTECTION ACT
You have the right to:
· Ask us to remove your personal information from our records
· Update or amend the information we hold about you if it is wrong
· Object to the processing of your information for marketing purposes
· Request a copy of the information we hold about you
· Raise a concern or complaint about the way in which your information is being used.
14. CONTACT US
If you wish to find out more about your rights or obtain a copy of the information we hold about you, please email firstname.lastname@example.org quoting Security and Privacy Enquiry. Alternatively, you can write to us at:
Pure Roast Coffee Ltd, T/A, www.qualitycoffeeni.co.uk PRM Industrial Estate, Rathdown Road, Lisburn, BT28 2RE, Northern Ireland.
As instructed in GDPR policy we will furnish your data within 30 days of verifying your identification.